In these terms and conditions (the "Conditions") the following words and expressions are expressly defined and shall have the following meanings:
"Contract" means any contract between the Organiser and the Exhibitor for the provision of services, incorporating these Conditions;
“Exhibitor” means the person, company or organisation who has contracted for a stand or stands at the show;
“Exhibition Site” means the venue as described in the booking form;
“Show” means the event as described in the booking form; and
“Organiser” means the person or company to whom the event
1.2 Governing law and Interpretation
These Conditions and/or the Contract and any disputes or claims arising out of or in connection with their subject matter are governed by and construed in accordance with the law of England and the parties irrevocably submit to the exclusive jurisdiction of the Courts of England in respect of the same.
2.1 OBLIGATIONS OF THE ORGANISER
2.2 The Organiser undertakes to promote all Events in a professional manner. Signage will be used depen- dant
on the local authorities concerned.
2.3 The Organiser carries public liability insurance in the sum of £5,000,000.
2.4 The Events Office Ltd carries public liability insurance in the sum of £5,000,000.
3.1 OBLIGATIONS OF THE EXHIBITOR
3.2 No children under 16 are permitted on site during set up or break down.
3.3 For Health and Safety reasons, and to aid the access of other exhibitors, please keep gangways and aisles
clear of all stock and stand fittings during set-up and break-down.
3.4 The Exhibitor is responsible for ensuring that all stock displayed and/or offered for sale complies
with any relevant UK legislation governing, inter alia, its manufacture, advertising and sale. Without limitation to the foregoing it is a condition that the Exhibitor, rather than the Organiser, is responsible for obtaining any necessary consents or licences (including without limitation as regards the sale of alcohol or alcoholic goods for consumption on or off the Exhibition Site) and the Exhibitor shall indemnify the Organiser against any loss to the Organiser as a consequence of the Exhibitor breaching the aforesaid condition in any respect.
3.5 The Exhibitor must not display or offer for sale goods of a noxious or obscene nature or which contravene any UK legislation. The Organiser or The Event Office, reserve the right to remove any such material from the Fair.
3.6 The Exhibitor undertakes to display their stock in the allocated space, in good order and in a professional and attractive manner. Tables must always be covered with cloth reaching the floor.
3.7 The Exhibitor undertakes to ensure that the Exhibitor’s stand is staffed and adequately stocked throughout the advertised hours of the Fair.
In the interests of security please avoid leaving your stand each evening before visitors are clear of the show. Likewise remember that there will be access in the mornings from 8a.m. for all exhibitors and event staff. 3.8 All materials used for stand fittings and display purposes must be non-combustible, inherently non-flam- mable
or self extinguishing plastic as defined by Local Authority Regulations.
Vehicle access will only be allowed to restock stands outside opening hours.
3.9 At the end of the Event all Exhibitors must ensure that their stand is cleared, all rubbish removed and that the Exhibition Site is left in a clean and orderly state. If The Events Office, via the Organiser’s, incur any cost for the removal of waste the exhibitor responsible will be charged accordingly.
3.10 As an Exhibitor, it is your legal responsibility as far as is reasonably practicable to ensure the health and safety
welfare of everyone sharing your work site at an exhibition. Please ensure you complete a full risk assess- ment/method
statement for your stand.
3.11 The Exhibitor may not assign, sublet or grant licences in respect of the whole or any part of the space allocated to them and/or any other benefit or obligation under this agreement.
3.12 All exhibitors are required to have their own Public Liability Insurance and to have it with them at all times.
4.1 PAYMENT AND CANCELLATION.
4.2 Payment may be made by cheque payable to The Events Office Ltd, card or by BACS.
4.3 A non-refundable deposit is due at the time of booking all events. This deposit will be
deducted from the value of the invoice. Each show will be
invoiced six weeks prior to the event and full payment must be made no later than the date shown. Please indicate
the name of the show and invoice number with your remittance.
IF PAYMENT IS NOT RECEIVED TWO WEEKS PRIOR TO ANY SHOW THE STAND MAY BE
RE-LET AT THE EVENTS OFFICE’S DISCRETION.
4.4 The Events Office reserves the right to refuse any booking.
4.5 The Organiser or Events Office Ltd are entitled to cancel any booking not less than 24 hours before
the date of the Event should the Organiser (in its sole discretion) deem it beneficial or expedient to do so (for whatever reason), provided that the Events Office shall then refund to the Exhibitor within 7 days the deposit and any other part of the payment amount then paid by the Exhibitor. The Organiser or The
Events Office Ltd shall have no liability to the Exhibitor in respect of any direct, indirect or consequential loss (all three of which terms include, without limitation, pure economic loss, loss of profits, loss of business, loss of contracts, damage to property, depletion of goodwill and similar loss), costs, damages, charges or expenses caused directly or indirectly to the Exhibitor.
4.6 IF ANY BOOKING IS CANCELLED FOR ANY REASON THE DEPOSIT IS FORFEIT. If cancellation
is 6 weeks or less prior to the show, the full payment is due unless the stand can be re-let. ALLCANCELLATIONSMUSTBEMADEINWRITING. Verbalcancellationsalonewillnotbeacceptable under any circumstances.
4.7 With career fairs:, The Admin fee is due before the event. The fee is for administration work and
promotion carried out on your behalf. Unless you cancel your attendance in writing 14 days prior to the event,
the fee is still due in full.
5.1 CLAIMS, INDEMNITY AND INSURANCE
5.2 Every Exhibitor hereby accepts liability for all acts or omissions of himself, his servants, contractors and agents and undertakes to indemnify the Organiser and The Events Office Ltd against all liability in respect thereof and against all actions, suits, proceedings, claims, demands, costs and expenses whatsoever which may be taken or made against them or incurred or become payable by it arising there from or in respect thereof, including any claims arising out of the supply by the Exhibitor of samples of
any kind whatsoever, whether such samples be sold or given away free and including without limitation any legal costs and expenses and any compensation costs and disbursements paid by the Organiser or Events Office Ltd on the advice of his solicitors to compromise or settle any such claims.
5.3 If the Event is cancelled by reason of war, fire, national emergency, labour dispute, strike, lock-out,
civil disturbance, inevitable accident, the non-availability of the premises, or any other cause,
whether ejusdem generis or not, without limitation the Events Office may at their entire discretion repay
any payment amount paid by the Exhibitor (other than the non-refundable deposit which shall then be
used to cover administration costs of the Events Office Ltd) or part thereof, but shall be under no
obligation to repay the whole or part of such rental, and shall be under no liability to the Exhibitor in respect of any actions, claims, losses (including consequential losses), costs, expenses whatsoever
which may be brought against or suffered or incurred by the Exhibitor, as the result of the happening of any such events.
5.4 If the Exhibitor, or their servants, agents or subcontractors should fail to remove all their property or otherwise fail to vacate the Fair premises in accordance with the timetable issued by the Organiser, the Organiser will hold the Exhibitor fully responsible for any penalties imposed by the venue owner, or any other losses and costs incurred by the Organiser as a result of the Exhibitor failing to vacate the
premises by the agreed time and the Exhibitor agrees to pay the same on an indemnity basis.
5.5 The Organiser’s and The Events Office Ltd do not accept responsibility for any loss or damage from any cause whatever, in respect of any property brought to the Fair premises by Exhibitors or stand
holders or their servants, agents, subcontractors or any other persons, and the Exhibitor or stand holder
is required to indemnify the Organiser’s and Events Office in respect of any such loss or damage to the exhibits or any other property brought to the premises whether it is their property or not. Without
limitation the Exhibitor shall indemnify the Organiser’s and Events Office in respect of any liability in respect of any damage to the Exhibition Site arising from use thereof by the Exhibitor, their servants or agents.
5.6 Exhibitors should protect their losses against abandonment, cancellation or curtailment due to reasons beyond The Event Office Ltd control.
The Event Office Ltd maximum liability in any circumstance is to the total amount paid for plot rent of claiming trader or exhibitor.
5.7 Each Exhibitor shall indemnify the Organiser/Events Office against any claim which may be
made in respect of any alleged breach or infringement of any copyright, patent or without limitation
other intellectual property right(s) by that Exhibitor during the period of his occupation of an allotted
stand space, or without limitation otherwise in connection with the Fair.
5.8 Save as may be stated elsewhere in these Conditions, all warranties, conditions and other terms implied by statute or common law (save for the conditions implied by section 12 of the Sale of Goods
Act 1979) are, to the fullest extent permitted by law, excluded from the Contract.
5.9 Nothing in these Conditions excludes or limits the liability of the Company:
5.9.1 for death or personal injury caused by the Organiser’s negligence;
5.9.2 under section 2(3) of the Consumer Protection Act 1987;
5.9.3 for any matter which it would be illegal for the Company to exclude or attempt to exclude its
5.9.4 for fraud or fraudulent misrepresentation.
5.9 Without prejudice to the foregoing provisions of these Conditions:
5.9.1 The Events Office’s total liability in contract, tort (including without limitation negligence or breach
of statutory duty), misrepresentation, restitution or otherwise, arising in connection with the performance or contemplated performance of the Contract shall be limited to the payment amount as set out in the application form; and
5.9.2 The Events Office shall not be liable to the Exhibitor for any pure economic loss, loss of profits,
loss of business, loss of contracts, damage to property, depletion of goodwill or otherwise, in each case whether direct, indirect or consequential, or any claims for consequential compensation whatsoever (howsoever caused) which arise out of or in connection with the Contract.
6.1 FORCE MAJEURE
6.2 The Events Office shall not be liable to the Exhibitor or be deemed to be in breach of the Contract by reason of any delay in performing, or any failure to perform, any of The Events Office obligations, if the delay or failure was due to any cause beyond The Events Office’s reasonable control.
7.2 If any provision of the Contract (or part of a provision) is found by any Court or administrative body of competent jurisdiction to be invalid, unenforceable or illegal, the other provisions shall remain in force. 7.3 If any invalid, unenforceable or illegal provision would be valid, enforceable or legal if some part of it were deleted, the provision shall apply with whatever modification is necessary to give effect to the commercial intention of the parties.
8.2 The Organiser/Events Office Ltd may assign and/or subcontract the Contract or any part of it to any person, firm or company. The Exhibitor may not assign or subcontract the Licence and/or the Contract.
9.0 In the case of any dispute the Show Manager’s decision is always final.